Codepathics Digital
Last Updated: October 30, 2025
Introduction
Codepathics Digital (“we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website codepathics.com or use our services.
By using our website or services, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree with the terms of this Privacy Policy, please do not access our website or use our services.
Information We Collect
Personal Information
We collect the following personal information that you voluntarily provide to us:
- Name: To identify you and communicate with you
- Email Address: To respond to inquiries and send important communications
- Phone Number: To contact you regarding projects and services
We collect this information through:
- Contact forms on our website
- Email communications
- Project inquiry forms
Automatically Collected Information
When you visit our website, certain information may be automatically collected through our self-hosted analytics tool, including:
- Browser type and version
- Operating system
- Pages visited and time spent on pages
- Referring website addresses
- IP address (anonymized where possible)
We do not use third-party analytics services such as Google Analytics.
How We Use Your Information
We use the personal information we collect for the following purposes:
- Service Delivery: To provide custom web and application development services
- Communication: To respond to your inquiries, provide quotes, and discuss project requirements
- Project Management: To manage ongoing development projects and maintain client relationships
- Payment Processing: To process payments through our payment processors (Stripe and PayPal)
- Website Improvement: To analyze website usage and improve user experience
- Legal Compliance: To comply with applicable laws and regulations
How We Share Your Information
We do not sell, rent, or share your personal information with third parties, except in the following limited circumstances:
Service Providers
We may share your information with trusted third-party service providers who assist us in operating our business:
- Payment Processors: Stripe and PayPal process payments on our behalf. These processors have their own privacy policies governing the use of your information.
These service providers are contractually obligated to keep your information confidential and use it only for the purposes for which we disclose it to them.
Legal Requirements
We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., court orders, government agencies).
Business Transfers
In the event of a merger, acquisition, or sale of assets, your personal information may be transferred. We will provide notice before your information is transferred and becomes subject to a different privacy policy.
Data Security
We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:
- Secure servers and encrypted connections (SSL/TLS)
- Access controls and authentication
- Regular security assessments
- Secure data storage practices
However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee its absolute security.
Data Retention
We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.
Typically, we retain:
- Active client information for the duration of the business relationship
- Project-related information for 7 years for business and tax purposes
- Inquiry information from non-clients for 2 years
Your Rights
Depending on your location, you may have the following rights regarding your personal information:
For All Users
- Access: Request access to the personal information we hold about you
- Correction: Request correction of inaccurate or incomplete information
- Deletion: Request deletion of your personal information
- Objection: Object to the processing of your personal information
- Data Portability: Request a copy of your data in a portable format
For EU/UK Users (GDPR)
If you are located in the European Union or United Kingdom, you have additional rights under the General Data Protection Regulation (GDPR):
- Right to restrict processing
- Right to lodge a complaint with a supervisory authority
- Right to withdraw consent at any time
Legal Basis for Processing (GDPR):
- Consent: When you provide information through forms
- Contract: To fulfill our service obligations
- Legitimate Interests: To improve our services and communicate with clients
For California Users (CCPA)
If you are a California resident, you have rights under the California Consumer Privacy Act (CCPA):
- Right to know what personal information is collected
- Right to know whether personal information is sold or disclosed
- Right to opt-out of the sale of personal information (Note: We do not sell your information)
- Right to deletion
- Right to non-discrimination for exercising your rights
Exercising Your Rights
To exercise any of these rights, please contact us at:
Email: [email protected]
We will respond to your request within 30 days. We may need to verify your identity before processing your request.
Cookies and Tracking Technologies
Our self-hosted analytics tool may use cookies and similar tracking technologies to analyze website usage. You can control cookie settings through your browser preferences. Please note that disabling cookies may affect website functionality.
International Data Transfers
Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy and applicable data protection laws.
Children’s Privacy
Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If you become aware that a child has provided us with personal information, please contact us, and we will take steps to delete such information.
Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by:
- Posting the updated Privacy Policy on our website
- Updating the “Last Updated” date at the top of this policy
- Sending an email notification for significant changes (if you are an active client)
Your continued use of our services after any changes indicates your acceptance of the updated Privacy Policy.
Governing Law
This Privacy Policy is governed by the laws of Malaysia. Any disputes arising from this Privacy Policy shall be subject to the exclusive jurisdiction of the courts of Sabah, Malaysia.
Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
Codepathics Digital
Email: [email protected]
Website: codepathics.com
We are committed to resolving any privacy concerns you may have and will respond to all inquiries promptly.
This Privacy Policy is effective as of the date stated above and applies to all information collected by Codepathics Digital.